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Sr Accounts Payable Specialist in Addison, TX at NTA Life

Date Posted: 6/11/2018

Job Snapshot

Job Description

Position Summary

The Sr. Accounts Payable Specialist is responsible for receiving, posting payments and electronic filing of invoices. This position reports to the Accounting Manager.

Essential Functions

  • Maintains the cost allocation matrixes affecting many companies and departments.
  • Adjusts allocation percentages in a timely manner.
  • Processes payments including coding invoices, preparing physical checks, electronic bank transfers, domestic wires.
  • Annual preparation of 1099 tax forms.
  • Assists Accounting Department in month-end closing cycle.
  • Prepares estimates of vendor accruals for unbilled services performed.
  • Assists in monthly fluctuation analysis of costs.
  • Weekly processing of employee expense reports.
  • Creates and maintains vendor record and files, including electronic records.
  • Responsible for obtaining W-9 Forms.
  • Reviews invoices and statements, analyzes and reconciles computer printouts or other spreadsheets.
  • Prepares various entries, determining appropriate account classification using chart of accounts.
  • Assists in state filings of accounting data.
  • Prepares and files state premium taxes for all states.
  • Backs-up other team members as needed.
  • Ad hoc responsibilities as assigned.

Job Specific Skills

  • Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Speaking: Talking to others to convey information effectively.
  • Reading Comprehension: Understanding context, written sentences and paragraphs in work related documents.
  • Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems, analytical skills
  • Time Management: Managing one's own time.
  • Oral Expression: The ability to communicate information and ideas in speaking so others will understand.
  • Oral Comprehension: The ability to listen and understand information and ideas presented through spoken words and sentences.
  • Speech Recognition: The ability to identify and understand the speech of another person.
  • Speech Clarity: The ability to speak clearly so others can understand what is being said.
  • Problem Sensitivity: The ability to tell when something is wrong or is likely to go wrong. This does not involve solving the problem, only recognizing there is a problem.
  • Written Comprehension: The ability to read and understand information and ideas presented in writing.

Job Requirements

Experience and Education

  • Bachelor's degree in Accounting or equivalent years of experience.
  • Minimum 5 years of full-cycle Accounts Payable processing with understanding of cost accounting.
  • Experience with Microsoft Dynamics NAV preferred.

Job Requirements

  • Strong understanding of accrual accounting, definitions of assets, liabilities and prepaid expenses.
  • Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately.
  • Strong problem solving skills, basic accounting principal knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
  • Proficiency with computer skills, including accounting systems (general ledger and payables modules) and Microsoft Office, advanced level of Excel is a preferred.
  • Ability to interact with employees and vendors in a professional manner.
  • Strong organizational skills, efficiency and time management, adherence to deadlines, attention to detail and high accuracy.
  • Motivation to work with various departments to improve, streamline and organize efficient processes.
  • Ability to work under stress.

Physical Requirements

  • Ability to lift 10 pounds